Parapet

COI tracking · Property management

We run your vendors' insurance compliance — so an expired policy is never your problem.

Send us your vendor list and your folder of COIs. We load them, check every certificate against your coverage minimums and the right property LLC as certificate holder, and chase every renewal before it lapses. You don't operate a tool — you get vendor compliance, handled. Built for property managers who can't afford to learn about an expired policy after the claim.

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No signup. Sample data. About two minutes.

We do the setup — and the chasing Documents encrypted, never shared Cancel anytime

The problem

The spreadsheet is lying to you.

You have a folder of PDFs, a tab of expiration dates, and a reminder in Outlook. It works right up until it doesn't.

Lapsed, unnoticed

A sub's general-liability policy expired three weeks ago and nothing flagged it. You find out when there's a claim.

Names the wrong entity

The COI on file lists the vendor's own LLC as holder — not the property. In an audit, that certificate is worthless.

Two days lost

Your insurer's renewal questionnaire asks for proof of vendor coverage, and you spend two days assembling it by hand.

One uninsured vendor causing a claim you have to absorb can cost six or seven figures. The tracking is tedious; the failure is catastrophic.

How it works

You hand off the folder. We hand back a dashboard that stays green.

STEP 01

We load your vendors for you

Send us your vendor list and your COI folder — a CSV and a stack of PDFs, up to a hundred at a time. We import them, read every certificate, and hand you a live dashboard. No data entry on your end.

STEP 02

We read, check & flag

Each COI is parsed into coverages, limits, and expiration dates — and checked that it names your property, or the right per-property LLC, as certificate holder. Anything short of your requirements is flagged, not buried.

STEP 03

We chase renewals

Before a policy lapses, Parapet emails the vendor a one-click upload link they can forward straight to their agent. New COI comes in, gets checked, dashboard stays green.

What you get

The details a property manager actually loses sleep over.

Certificate-holder check — the part everyone skips

A generic COI that doesn't name you is close to worthless in an audit. Parapet checks the holder on the certificate against your legal name and your entity list, and flags the ones that name the wrong party — so a green check means the holder matches, the limits meet your minimums, and the coverage is active.

One LLC per property? Handled.

Add each property's legal entity once. Every certificate's holder is matched against your entity list — no more squinting to see whether a cert names this building.

Vendors upload in 30 seconds, no account

A secure link they forward to their agent — because a corrected certificate has to be issued, not photocopied. The #1 reason vendors ignore requests is friction; we removed it.

Reminders that actually fire

Automatic nudges at 30, 14, and 7 days before expiry — and after — sent to your vendor, who can forward the link straight to their agent. You stop being the collections department.

An audit trail you can hand to anyone

Every upload, check, and reminder is recorded in an immutable log, and your compliance report exports to CSV. When the insurer, lender, or auditor asks, you send a file instead of losing a day.

From email chaos to a dashboard in a day

Concierge onboarding: you send the folder, we do the import and review the first batch by hand. You start with a working system, not an empty one.

Why not a spreadsheet

Built for the manager the big platforms price out.

  Spreadsheet + email Enterprise COI tools Parapet
Cost "Free" — your nights & weekends $3–10k+/yr, sales-led Flat monthly — no sales call
Checks the holder names you No Sometimes Yes — on every certificate
Per-property entities Manual Enterprise add-on Built in
Vendor upload Email ping-pong Clunky vendor portal One forwardable link
Setup You build it Weeks of onboarding We load it for you

Pricing

Priced on vendors tracked — the way you actually think.

Renewals are annual, so a "certificates per month" meter is meaningless. You count vendors; so do we.

You're not paying for logins. You're paying for the setup we do, the certificates we read, and the renewals we chase — the work that would otherwise sit on your desk. Cheaper tools exist; they hand you an empty dashboard and a to-do list.

Starter
$99 /mo
or $990/yr — 2 months free

Up to 50 vendors tracked. A single property or a small portfolio.

Start with one property
Professional
$299 /mo
or $2,990/yr — 2 months free

Up to 250 vendors tracked. For multi-property managers.

Get a dashboard this week
Portfolio
Let's talk
Annual · multi-entity

250+ vendors, large portfolios and multi-entity groups.

Talk to the founder

Every plan includes concierge onboarding, unlimited certificates and uploads, holder & entity checks, automatic renewal reminders, the vendor upload link, per-property entities, and the full audit trail and CSV export. We don't meter the things you do in a crisis.

Questions worth asking

The objections we'd raise too.

What happens when a certificate doesn't name us correctly?
It's flagged as non-compliant with the specific reason, and the vendor gets a request for a corrected, re-issued certificate — the thing an audit actually requires. You see exactly why, not just a red dot.
Will my vendors think the upload email is phishing?
Every request leads with your company name, and we coach you to send the first heads-up yourself. The link is secure and forwardable to the vendor's insurance agent — who is usually the one who has to issue the corrected certificate.
How do you handle Additional Insured and Waiver of Subrogation?
Two things have to be true, and we check both. First, the ACORD 25 face — we read the Additional Insured and Waiver of Subrogation boxes on every certificate and flag any that are missing, unchecked, or short of your requirements. Second — and this is where most tracking quietly stops — a checked box isn't the same as the underlying endorsement form (CG 20 10, CG 20 37, or a blanket endorsement) that actually grants the coverage. So we read that too: we detect whether the endorsement form is attached and whether it names your entity — or is a blanket form that covers you — and flag a marked box with no form behind it, or a form naming someone else, for your review. What we don't do is dress that up as more than it is: we confirm the form is present and who it names, not every contractual nuance of the policy, and because these forms are non-standard we surface them as review flags rather than silently passing or failing.
We already have COIs in a folder. Do I re-enter everything?
No. That's onboarding step one: you send the folder, we import and check it for you and hand back a live dashboard — up to a hundred PDFs in one drop. The whole point is that you don't start from an empty screen.
Is my data secure?
Your data is stored in the US. Documents are encrypted at rest, access is scoped to your organization, and nothing is shared across customers or sold. Every action is written to an audit log that's append-only at the database level — a bug in our code can't rewrite it, and neither can we. There's no "sign in as customer" feature. The full detail, including what we don't do yet, is on our security page — written to be the answer to a security questionnaire, not a brochure.
You're a small company. What happens to my data if you go away?
Fair question, and here's the written answer. Parapet mirrors documents you already hold — it's never the only copy, so if we vanished you'd be back where you started, not somewhere worse. You can export the entire vendor and compliance dataset to CSV yourself, any time, with no fee and no lock-in. And if we ever shut down you get at least 90 days' notice, a full export including the original PDFs, and the service stays up through that window. We'll put that in your agreement — the commitment is on our security page.

Get started

Stop hoping the spreadsheet is right.

Get a live view of every vendor's coverage — and proof its certificate names your property — this week. Start with one property.

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